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Job Descriptions & Position Details:

Administrative Clerk : Rutland VT

Full-Time

Job description:

The administrative clerk provides administrative support to ensure the efficient operation of the office. This includes a variety of tasks such as maintaining files and records, invoicing, service slips, customer equipment in systems, keeping data, and assisting with other administrative duties as needed.

Duties and Responsibilities: Administrative Clerk – tasks include but are not limited to:

● Prepare and process invoices for goods or services provided by the organization.

● Monitor accounts to ensure timely collection of payments.

● Follow up on overdue accounts and communicate with clients regarding payment status.

● Reconcile payments received with invoices and update accounting records accordingly.

● Receive and review invoices from vendors for accuracy and completeness.

● Code and enter invoices into the accounting system for payment processing.

● Maintain accurate and up-to-date financial records, including accounts receivable, accounts payable, and expense records.

● Organize and file financial documents such as invoices, receipts, and payment records.

● Assist with data entry and updating financial information in accounting software or spreadsheets.

● Address any inquiries or requests from auditors in a timely and efficient manner.

Skills and Qualifications:

● Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

● Strong communication and interpersonal skills.

● Excellent organizational and time management skills.

● Ability to work independently and as part of a team.

● Proficiency in basic accounting principles and practices.

● Familiarity with accounting software (e.g., QuickBooks, Sage, Xero) and Microsoft Excel.

● Attention to detail and accuracy in data entry and financial record-keeping.

● Strong organizational and time management skills to meet deadlines.

● Ability to communicate effectively with internal and external stakeholders regarding financial matters.

● Discretion and integrity in handling sensitive financial information.

Education and Experience:

● High school diploma or equivalent; additional Administrative Assistant or Secretary qualification will be a plus.

● Proven experience as an administrative clerk or similar role.

● Accounting background and experience.

Pay based on experience.

NO phone calls or drop ins please.